Privacy Policy

Effective Date: August 11, 2026

This Privacy Policy applies to the DocEzy mobile application ("Application"), operated by Deevyansh Khadria ("Service Provider"). It explains how the Application collects, uses, stores, and protects your information when you use the Application.

By using the Application, you agree to the collection and use of information in accordance with this Privacy Policy.

Information We Collect

The Application may collect the following categories of information:

Account Information

When you create an account or sign in, the Application may collect:

• Email address

• Authentication information required for secure login

User Content

The Application allows users to manage images, PDF documents, and rich text notes.

Unless explicitly stated otherwise, original images, PDF documents, and locally created notes remain stored on the user's device and are not uploaded to the Service Provider's servers.

To provide document search and indexing functionality, the Application may process and transmit:

• Text extracted from documents using Optical Character Recognition (OCR)

• Metadata generated from extracted text

• Search indexes and AI-generated embeddings derived from the extracted text

These data are used solely to provide document search, indexing, and related Application features.

Automatically Collected Information

The Application may automatically collect certain technical information, including:

• Device model

• Operating system version

• Application version

• IP address

• Device identifiers where applicable

• Date and time of access

How We Use Your Information

The information collected is used to:

• Authenticate users

• Store and synchronise documents

• Extract text from documents

• Enable AI-powered semantic search

• Improve search accuracy

• Maintain application security

• Respond to customer support requests

• Comply with legal obligations

• Improve the performance and reliability of the Application

The Service Provider does not sell your personal information.

Artificial Intelligence

The Application uses Artificial Intelligence (AI) technologies to provide certain features, including:

• Optical Character Recognition (OCR)

• Document text extraction

• Semantic document search

• Document understanding and indexing

AI processing is performed solely to provide the requested functionality and improve document retrieval. User data is not used to train public AI models without your consent.

Cloud Storage

Your documents and related data are securely stored using Google Cloud Platform infrastructure.

Appropriate technical and organisational safeguards are implemented to protect stored information.

Third-Party Services

The Application relies on trusted third-party services to operate.

These services may process information necessary to provide their functionality.

Current third-party services include:

• Google Play Services

• Google Cloud Platform

• Google ML Kit

• SendGrid(for Email)

Each third-party provider maintains its own privacy policy governing its handling of data.

Data Sharing

The Service Provider may share information only in the following situations:

• To provide requested services through trusted service providers

• To comply with legal obligations

• To protect the rights, property, or safety of users or others

• To investigate fraud or security issues

The Service Provider does not sell or rent your personal information.

Data Retention

Information is retained only for as long as necessary to provide the Application's services or comply with legal obligations.

User-generated content remains stored until:

• You delete it,

• You delete your account, or

• Retention is required by applicable law.

Data Deletion

You may:

• Delete individual documents directly within the Application.

• Request deletion of your account and associated personal data.

Upon receiving and verifying a deletion request, the Service Provider will delete your personal information unless retention is required by law.

Deletion requests may be submitted using the contact information provided below.

Cookies and Similar Technologies

The Application and its third-party services may use technologies similar to cookies for authentication, security, and service functionality.

Where required by applicable law, consent will be obtained before using non-essential technologies.

Your Rights

Depending on your location, you may have the right to:

• Access your personal information

• Correct inaccurate information

• Request deletion of your personal information

• Withdraw consent where applicable

• Restrict or object to certain processing activities

• Receive a copy of your personal information where required by law

Requests may be submitted using the contact information below.

California Privacy Rights

If you are a California resident, you may have rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), including:

• Right to know

• Right to delete

• Right to correct

• Right to opt out of applicable data sharing

• Right to non-discrimination

The Service Provider does not sell personal information.

Children's Privacy

The Application is not intended for children under the age of 16.

The Service Provider does not knowingly collect personal information from children under 16.

If such information is discovered, it will be deleted promptly.

Parents or guardians who believe their child has provided personal information may contact the Service Provider.

Security

The Service Provider implements reasonable administrative, technical, and organisational safeguards designed to protect personal information against unauthorised access, disclosure, alteration, or destruction.

While every reasonable effort is made to protect your information, no method of electronic storage or transmission over the Internet is completely secure.

Local Storage and Data Responsibility

The Application stores users' original images, PDF documents, and locally created notes on the user's device.

The Service Provider does not maintain cloud backups of these locally stored files.

Users are responsible for maintaining backups of their documents. If documents are deleted, the device is lost, damaged, reset, or storage becomes corrupted, locally stored files may become permanently unavailable.

The Service Provider cannot recover documents that exist only on the user's device.

Data Breach Notification

If a data breach affecting your personal information occurs, the Service Provider will provide notifications as required by applicable law.

Changes to This Privacy Policy

This Privacy Policy may be updated periodically.

Material changes will be posted within the Application or otherwise communicated where required by law.

The updated Privacy Policy becomes effective on the date shown at the top of this document.

Contact Us

If you have any questions about this Privacy Policy, your personal information, or your rights, you may contact the Service Provider at:

Email: devkhadria@gmail.com